Postgraduate Student Enrolment

• All students

Summer Term 2010 (Nov/Dec 2009) - Sydney

Graduate Public Health and Health Management Programs

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Please note: To commence a program of study, you must first submit your application for admission. Once your application has been accepted, the Admission Office will send you a letter, offering you a place in the program along with enrolment instructions.

The School of Public Health and Community Medicine sends out additional information to commencing as well as re-enrolling students that will help you get started and ensure your study continues as smoothly as possible.

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Frequently Asked Questions:

1. How do I enrol once I have accepted my offer?
2. Enrolment procedures for NEW students
3. Enrolment procedures for CONTINUING students
4. What if I want to take leave from my studies?
5. How do I know what is on offer?
6. What do I do once I get to the myUNSW screen?
7. When do I enrol?
8. How do I change my enrolment?
9. When can I discontinue a course?
10. When do I get my fee statement and my student card?
11. Viewing your academic statement
12. Viewing your financial statement
13. UNIPASS and student email
14. Textbooks and Course notes
15. How do I enrol in an independent study/ project?
16. How do I enrol in a cross-institutional course?
17. How do I enrol in an individual course without applying for a whole degree at UNSW?
18. How do I obtain a credit transfer?
19. How do I enrol in a project or a major project?
20. How do I request a letter confirming my enrolment status?

1. How do I enrol once I have accepted my offer?

At UNSW, students enrol and re-enrol online using the web-based student system, myUNSW. The myUNSW Web Enrolment Guide includes step by step instructions. myUNSW is also a key source of information about UNSW services, policies and procedures. Important information for students enrolling in programs at the School of Public Health and Community Medicine is included at the top of this page.

Prior to the start of the academic semester, the Admissions Office sends out details to commencing students about how to access myUNSW to accept an offer, update personal details and access enrolment screens. The School also sends information to both new and re-enrolling students prior to the commencement of each academic semester. This includes details about course offerings, course notes and also key details about enrolment, deadlines and payment of fees.

2. Enrolment procedures for NEW students

• Details about enrolment are usually sent in December/January to students commencing in Semester 1 each year and in May/June to students commencing in Semester 2 each year. This include information about course offerings and also details about how to enrol. This information is also posted online above.
• See also important information about online services, policies and procedures at UNSW on myUNSW (https://my.unsw.edu.au/).

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3. Enrolment procedures for CONTINUING students

• Information packages about re-enrolment, timetables and key dates are sent to continuing students prior to the start of each semester. Packages are usually sent in December in preparation for Semester 1 of the following academic year. Information is sent again in May/June with updates in preparation for Semester 2. This information is also posted online above.
• See also important information about online services, policies and procedures at UNSW on myUNSW (https://my.unsw.edu.au/).

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4. What if I want to take leave from my studies?

If you intend to take leave for one or two semesters, you must complete the 'Program Enrolment Variation form' before the census date for each semester i.e. Semester 1 (T1) - 31 March, Semester 2 (T2) - 31 August. The form can be downloaded from the myUNSW Student Forms page (click on the "Program Leave" link). The form should be returned to your Program Administrator for School approval. Your Program Administrator will check that you have been withdrawn from any courses during that semester as you cannot withdraw from all your enrolment online. The form will then be forwarded to Student Services for processing.

NOTE: If you do not enrol and do not officially request leave from your studies then your enrolment will lapse at the census date and you will not be able to enrol in the following semester.

5. How do I know what is on offer?

An information pack will be posted and emailed to you prior to the commencement of residential week. This pack contains a list of course offerings and a timetable for the semester. The timetable is also available online and will be updated as changes occur and when venues are confirmed so please ensure that you check the site regularly.

6. What do I do once I get to the myUNSW screen?

myUNSW is regularly updated and instructions and ' How to.." steps for all functions are provided on the myUNSW site. You can also view demonstrations of myUNSW functions.

7. When do I enrol?

The School sends enrolment information (including key enrolment dates) prior to the start of each semester. There are several important dates to keep in mind when enrolling and these are posted on the myUNSW Enrolment Dates page. The School calendar is posted on the School Key Dates page.

8. How do I change my enrolment?

Once you have enrolled you can add courses to your enrolment online until the end of Week 1 of each semester. You can drop courses from your enrolment until the semester census date. Variation of enrolment is governed by the same rules as discontinuation of enrolment and due dates must be observed (See point 7 for important dates).

9. When can I discontinue a course?

The census date each semester is the last date to discontinue a course without academic penalty and without financial liability for fees/HECS-Help. The census dates are usually:

• 31 March - courses offered in T1 or T1A of Semester 1
• 31 August - courses offered in T2 or T2A of Semester 2
• mid-December - courses offered in U1 or U1A of Summer Term
• mid-January - courses offered in U1B of Summer Term

Please check the myUNSW Key Dates page for updated details on deadlines regarding enrolment, discontinuation and census dates.

You may still discontinue courses after the census date and until the Withdrawal without Failure date without academic penalty. However you are still held liable for fees/ HECS-Help liability for the course. The Withdrawal without Failure date is usually the end of Week 6 for Semester 1 and Semester 2 teaching periods, and the census date for other teaching periods.

If your request for withdrawal from one or more courses is the result of exceptional circumstances you may be eligible to apply for reimbursement of charges for the course. In addition, if exceptional circumstances prevent you from completing a course, and the Withdrawal without Failure date has passed then you may choose to apply for late withdrawal from a course. In both cases you must demonstrate that you were prevented from completing a course by circumstances beyond your control, which extended over a significant period of time. Instructions and forms to submit a Special Request for Withdrawal without Failure are available on the myUNSW Student Forms page.

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10. When do I get my fee statement and my student card?

• It is each student's responsibility to verify their individual Statement of Student Debt online by logging in to my.UNSW and to ensure that payment is made by the relevant due date. UNSW due dates and Census Dates apply. Commonwealth supported students who have not finalised payments by relevant semester census dates and have not provided a tax file number risk having their enrolment cancelled.
• UNSW does not notify students of their student liability via a printed fee statement (Statement of Student Debt / Notice of Liability).
• Students must access their Statement of Student Debt by logging in to my.UNSW.
• Your full fee statement for the current semester will be shown. It is important to check that your fee and payment details are correct. If there are any errors please contact Student Central or the Student Financials Team as soon as possible. Payments can be made using one of the following methods:
  • In person at any Australia Post office
  • Over the phone using BPay
  • On the Internet via ANZ E Gate
  The myUNSW Fees Page provides key information about fees.

• Once you have enrolled please visit the FM Assist Office Level 2 Matthews Building (entry via Matthews Pavillions) to pick up a new student card. Student cards must be renewed each calendar year. This card is used as proof of identification and to borrow books.

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11. Viewing your academic statement

Log in to myUNSW, click the Academic Statement link displayed under "Services for Students" on the "My Student Profile Tab" to view your academic statement. This lists current and previous courses and available results.

12. Viewing your financial statement

Log in to myUNSW, click the Fee Statement & Payment Options link displayed under "Services for Students" on the "My Student Profile Tab" to view all statements in chronological order.

Allow two days for fee statemens to update following changes to your enrolment. Note: Fee statements do not update for students who are on program leave.

13. UNIPASS and student email (Zmail).

• All students are required to obtain a Unipass to access university online services. The Unipass is the universal password for online services at UNSW. In 2009 IT at UNSW introduced a new password system called zPass. This will be a more secure password system than the current UniPass system. zPass is gradually being introduced as new online systems are introduced.
• Currently the UNIPASS provides access myUNSW. to view results, check financial statements, re-enrol each semester and update contact details as well as access to online library services. The zPass is required to access zMail (the student email account allocated to each student on enrolment), the new online learning program Blackboard, and access to student computers in computer labs e.g. for the course PHCM9498 Epidemiology and Statistics for Public Health.

• Please see the Student IT Helpdesk Website for more information about IT services for students. The office is located in the Library Annexe (Level 1 of the UNSW library next to the Post Office) and can be contacted by phone on 02 9385 1333 or by email to itservicecentre@unsw.edu.au.
• All enrolled students are allocated a student email account (Zmail). Important information is sent to student email accounts, in particular details about fees, enrolment and results.
• To set up your zmail account – see http://www.it.unsw.edu.au/students/zmail/setup.html
• To access your account go to the zMail website (https://www.zmail.unsw.edu.au/) AND logon in using your username ie - 'z' followed by your student number and your password ie your unipass.
• Please note that if you do not check your student email account regularly, it is important to arrange for your student account to forward to the account of your choice. In order to forward your email to an alternate address, visit http://www.it.unsw.edu.au/students/zmail/unsw_mail_redirect.html

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14. Textbooks and Course notes

Please ensure that you obtain a copy of your course notes before your first class or workshop or before Week 1 if your course has no face-to-face component. If you are unable to obtain a copy of the course notes before the first class, please ensure that you download the course outline by following the course links from the School course description and availability webpage and bring it to class.

Complete sets (includes outline, course notes and readings) of course packs for Public Health and Health Management courses will be made available approximately one week before start of semester for purchase in printed format from the UNSW Bookshop. To locate course notes and textlists for individual courses, visit the Bookshop website, click on ‘SPHCM Textlist’ on the right hand side under ‘Special Textlist Pages’, and type in the course code of your course, for example - for PHCM9012 Health Promotion, type PHCM9012. If required, the Bookshop will mail course notes for a fee.

Course notes in electronic format are also posted in the resources section of the online course on My eLearning Vista. Readings (and some course notes) are often made available progressively through the semester. To access your notes and readings, you need to be enrolled in the course, and have a valid UNSW Student ID and UNIPASS to log in -See point 13 for details about obtaining a UniPass and see our Online Learning page for information aboutMy eLearning Vista). Please allow 24-48 hours after enrolment in a course for your access to Vista to be activated.

Please note: Students enrolled in Clinical Education programs will be sent information about course notes at the start of each semester.

15. How do I enrol in an independent study/ project?

To enrol in an independent study please submit an Application to undertake an Independent Study form which has already been approved by your supervisor to your program administrator. The administrator will process your enrolment - you are not able to do so yourself via myUNSW as approval must be given by the School. Find out more about independent studies.

16. How do I enrol in a cross-institutional course at another university?

• This means applying to enrol in individual courses at another institution, and requesting credit towards your degree at SPHCM.
• To enrol in a cross institutional course you will need to contact the relevant institution for information about their course offerings, cross-institional application procedures, deadlines, fees and also obtain approval from the relevant academic department.
• You will also need to obtain approval from the Postgraduate Coordinator at SPHCM by providing a course description including the credit value of the course, an outline of the assessment required and details about the degree program of which the course is a part. Please forward this information to your program administrator at UNSW who will contact you regarding the outcome of your request.
• On completion of your cross-institutional study, please provide a copy of your result notice to your program administrator so that the credit can be noted on your academic record at UNSW.
• Note that you may be liable for tuition fees at the other institution even though you may eligible for HECS-Help or FEE-Help contributions at UNSW.

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17. How do I enrol in an individual course without applying for a whole degree at UNSW?

• This type of enrolment is called non-award enrolment. There are two types of non-award enrolment:
• Voluntary enrolment - This means applying to enrol in individual courses without applying for a whole degree.
• Cross-institutional enrolment - This means applying to enrol in individual courses at SPHCM and requesting credit towards a degree that you are enrolled in at another institution.
• It is important to ensure that you have approval from your home institution and from UNSW. UNSW application forms and information for applicants are available on the UNSW website.

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18. How do I obtain a credit transfer?

• You may apply for a credit transfer on the basis of relevant postgraduate coursework previously completed within the last 10 years. Credit may be granted for up to 50% of the total credit value of the program requirements. For example, an MHM requires 48 units of credit (UOC) for completion, therefore, the maximum amount of credit transfer allowed would be 24 UOC.
• You may be granted credit up to 100% for courses completed in earlier programs in a sequence of UNSW articulated programs.
• To apply for a credit transfer, please supply your program administrator with a course description including the credit value of the course, the assessment required and your results.
• To be considered for credit, the course(s) need to be:
  1. relevant to the program area
  2. undertaken at postgraduate level
  3. completed satisfactorily
• Any credit granted must be consistent with requirements for progression in the relevant program at UNSW and must be approved by the program authority.
• See also th UNSW Advanced Standing - Credit Transfer and Articulation Guidelines: Postgraduate Coursework.

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19. Students enrolling in a project or a major project within the MHM (Extn)

• See the Project Guidelines for Students and Supervisors for further details about planning your project proposal, project requirements and how to enrol.

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20. How do I request a letter confirming my enrolment status?

• Student Central can provide letters confirming your enrolment or completion status for a range of purposes including submission to your employer, Centrelink, the Department of Immigration and Citizenship (DIAC). For further details and for the application form click on "Standard Letters" on the myUNSW Student Forms page.

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