Travel Policy and Procedure

See also:

---

All travel and conference attendance funded through the School needs to be approved by the Head of School and the Dean before travel can be booked.  The Head of School has asked that all requests for travel and/ or conference attendance be accompanied by a memo detailing the request.

If you have duty travel associated with UNSW SPHCM please submit a brief rational and details of costs and append any supporting data so this can be processed and forwarded to the Head of School. Clear indication of the cost chart field is also required.

The following procedure has been developed for travel bookings in the SPHCM:

Pre-Travel

1. Complete TR1 Travel Approval Form
2. Complete TR2 Travel Allowance Form
3. Complete School Travel Approval form - UNSW Travel-Conf Attendance SPHCM Form
4. Apply for conference leave through myUNSW and attach a copy of the approval
5. Get a quotation for airfares from preferred suppliers as UNSW policy (Anywhere Travel or Campus Travel). Travelers also need to complete a travel profile for E3 booking tool through MyUNSW
6. If travel is funded from Research Grants then the grant holder needs to approve the expenditure
7. If travel is from school funds then Executive Officer ( Anil Singh Prakash) needs to approve the expenditure
8. All documents forwarded to HOS Assistant (Nina Mili) for approval by HOS
9. Once approved the documents need to be forwarded to Flora Lau for payment

Post-Travel

1. All travel requires completion of a TR5 Travel Diary Form
2. Submit to Flora Lau for processing

^ Back to top